Have the actual Rate Con?
Upload it and check the money terms in the document itself.
Check whether the load instructions require approval
Some brokers want prior authorization, a comcheck or other approval before the carrier pays the lumper. Read the Rate Con before advancing the money.
Keep the actual receipt
A text saying “lumper was $250” is not the same as a facility or lumper receipt. Save a clear copy and connect it to the load number.
Follow the submission method
The Rate Con may require the lumper receipt to be sent with the POD, entered into a portal, or emailed to a particular address.
Know the federal loading/unloading rule
49 U.S.C. §14103 states that when a shipper or receiver requires assistance loading or unloading an interstate property-carrying vehicle, the shipper or receiver is responsible for providing that assistance or compensating the owner/operator for the associated cost. Your broker/carrier paperwork still matters for how reimbursement flows through the transaction.
Treat lumper cash as receivable money
If you advance $200 or $400 at a dock, it is cash out of your pocket until reimbursement arrives. Track it like a load receivable, not a miscellaneous expense you hope someone remembers.
Frequently asked questions
Who pays a lumper fee?
The commercial arrangement can route the payment in different ways. Federal law addresses shipper/receiver responsibility when assistance is required; your Rate Con and broker instructions affect the reimbursement workflow.
What should I submit for reimbursement?
At minimum, follow the Rate Con and broker instructions. A clear receipt tied to the correct load is commonly important.
Should I pay a lumper without broker approval?
If the load instructions require approval, get it before paying whenever possible.
Have the actual Rate Con?
Upload it and check the money terms in the document itself.